PICMET '08 Guidelines


The sessions are identified by a four-digit code as follows:

First digit                 M: Monday
shows the day            T: Tuesday
                                W: Wednesday
                                 H: Thursday

Second digit             A: 08:30-10:00
shows the time           B: 10:30-12:00
                                 C: 12:00-14:00
                                 D: 14:00-15:30
                                 E: 16:00-17:30

Third and fourth digits    01:  Ballroom West               09:  Robben Island
show the room                  02:  Ballroom East                10:  Dassen Island
                                       03:  Sir Francis Drake            
                                       04:  Marco Polo                
                                       05:  Bartholomew Diaz                
                                       06:  Vasco da Gama                
                                       07:  Prince Edward Island                       
                                       08:  Seal Island                      

Presentations in each session are given consecutive numbers following the session number.  For example, paper TD-05.2 is the second paper on Tuesday at 14:00 – 15:30 in Bartholomew Diaz.


Session Guidelines
The sessions are 90 minutes long and include two, three, or four papers.  Depending on the number of papers in the session, the time should be divided equally for each presentation, allowing about five minutes after each one for questions.

Session Chair Guidelines
If you are chairing a session, please follow the guidelines below:

  • Contact the speaker before your session starts.
  • Check the equipment in the room.  If something does not work or if anything else is needed, contact the PICMET volunteer responsible for your room.
  • Introduce each speaker.
  • Coordinate the time allocated to each speaker so that each has about equal time, allowing about five minutes for questions from the audience. 
  • Fill out the Session Summary Form and leave it on the table in the room. (The form will be given to the session chair by the PICMET volunteer at the beginning of the session.)


Speaker Guidelines
If you are presenting a paper, please follow the guidelines below:

  • Introduce yourself to your session chair, and provide him/her with a brief background statement that he/she can use in introducing you to the audience.
  • Divide the 90 minutes by the number of papers in your session so that every speaker in the session has approximately the same length of time.
  • Allow about five minutes for questions from the audience after your presentation.


Each session is equipped with an LCD projector and screen.  The Schappen Island room on the Bridge level is designated as the Authors Room.  If you need information about anything else concerning the conference, volunteers in the registration area will try to help you.


Computers with Internet connections will be provided on the Old Harbour level to give you the opportunity to check your e-mail and to send messages.  


PICMET Volunteers wearing black polo shirts with the PICMET logo will assist the participants throughout the conference.  If you need help in locating the room where your session will be held or finding a replacement bulb for the projector, for example, you can contact the PICMET Volunteers.  They will do their best to help you.  If you need information about anything else concerning the conference, a volunteer in the registration area will try to help you.


Phone: 1-503-725-3525
Fax: 1-503-725-4667
E-mail: info@picmet.org
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